Version 5.10

Version 5.10

What's new

  1. E-signature
  2. Absence Entitlement Accrual
  3. New PIP Screen Layout & New Attendance Report
  4. Probation & Perks Fields
  5. New Reports

E-signature 

The integrated e-signature solution in the document module offers a cost-effective, secure, end-to-end solution for operational and HR purposes.

Whether you need to share a new company policy, onboard an employee or share a job activity to be signed off, the SYNEL Workforce solution can support these and more use cases. 

To enable e-signature for your organisation, please get in touch with sales team.


Sender Flow

Sending documents is supported for both employees with work email addresses and users.

To send a document, go to Documents --> E-signature





Select to add a new document





Document description
 A short description
Recipient
Recipient of the document for e-sign
File
PDF document
Document Category
Mapped to the Documents tabs


Once the documents have been sent, users can track the document status and download a copy of the signed document.




Field
Description
ID
Document index
Employee Name
Document recipient name
Description
Document description
Category
Document grouping category, mapped to the document tab.
Created
The date of document creation
Signed at
The date when the document was signed
Status
[ Pending, Signed, Cancelled ]



Recipient Flow

The recipient will receive a system notification and an email with a link to the document.










Absence Accrual

In HR, accruals generally refer to time off, sick leave and vacation time that ‘accrues’ as an employee works for the organisation. For example, a company may offer four days of paid leave per quarter. Employees who have worked for six months have accrued eight days of paid leave. If an organisation front-loads time off at the first of the year, it wouldn’t technically be an accruals system.


Synel workforce solution offers a set of accrual rules that support variety of uses cases:
  1. Accrue holiday by days or by hours
  2. Fixed and hourly contracts
  3. Control carry-over allowance
  4. Length of service bounce
  5. Weekly, Monthly, Quarterly and Yearly Accrual iteration pattern
  6. Selective rule application by employee, department, and locations


Accrual Access Rights

Setting up accrual rules requires the user to be associated with access groups with enabled read/write permission for the accrual resource.



Setting Accrual Rule

To set up accrual rule go to Work Rules --> Accrual







Rule Name
Unique Name
Absence Type
User defined absence type
Contract Type
 Fixed hours
Accrued

The amount of absences in hours/days employees accrue per iteration [weekly, monthly, quarterly, yearly]

Recurrence Intervals
Rule pattern intervals [ Weekly, Monthly, Quarterly, Yearly ]
Maximum Carryover
The number of hours/days allowed to be carried over
Length of Service
Set the rule
Start / End Date
Accrual rule must have a start date
Apply to
Rule allocation group



Accrual Adjustments

The option to adjust past dates is available under Tracking -- > Accrual Adjustments




Accrual Balance

The accrual balance and status is available under Tracking -- > Accrual Balance








Fresh new Look & functionality enhancement to PIP screen

One of our most visited screens is what we call the PIP screen.

PIP view is extremely helpful for getting a quick snapshot of the current state of the business, who is on-site, who is on planned leave (absence) or absent and in the manufacturing sector to have a consolidated view of the state of the factory floor.

It is used for extracting attendance reports in an emergency as it lists employees by status on-site and off-site.







Probation & Perks Fields

User can now set a date for probation and receive an email when the date is due.
Additionally, we added an option to add up to five Perks for an employee.







New Reports

In v.510, we implemented a set of reports designed to elevate data we did not previously use to produce reports and drive decision-making. 

  1. New format for Activity
  2. Leavers
  3. New starters in last 30 days
  4. Sickness
  5. Address list
  6. Email list
  7. Signed documents 
  8. Probation end month to date 





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