Departments

Synergy Workforce allows defining departments with multiple parent-child hierarchy levels

There is no limit to how many folders you can have in the system

Departments are managed under Menu - Personnel - Settings - Departments Tab

Add Department

      Click on icon to add department 

      General Tab

            1. Code - Insert Code

Code can be auto generated by pressing F2 on keyboard or insert accounting code manually if preferred.

            2. Description - Provide description of the department

            3. Parent Department - Define Parent level (If applicable)

Allows building the parent-child hierarchy of the company structure

            4. Virtual Clocking - Assign Virtual Clocking device (Optional)

Any employees belonging to the department will automatically get assigned to virtual clocking device assigned at a department level.

Very useful especially when you have employees hybrid working and their time zone differs based on the country they reside with.

            5. Default Cost Centre - Assign default Cost Centre (Optional)

Any employees belonging to the department will automatically get assigned to the default cost centre assigned at a department level.

            6. Default Master Daily Template - Assign Master daily Template (Optional)

Any employees belonging to the department will automatically get assigned to the default master daily template assigned at a department level.

            7. Default Activity - Assign default Activity (Optional)

Any employees belonging to the department will automatically get assigned to the default activity assigned at a department level.

Additional Module Time Costing must be set and enabled!

            8. SMS service no - Insert employee mobile no for the notifications to be sent via SMS Service  (Optional)

Additional SMS service must be purchases, set and enabled!

            9. Colour - Define the Colour for the department (Optional)

 

      Employee Tab 

      Allows allocating or moving employees globally from 1 department to another

      Devices Tab 

      Allows allocating devices to employees at department level (Optional)

By Allocating devices, employees can only use those devices that are allocated to them

If they try to swipe on any other devices, they would get message "Not Permitted"

      Position Tab

      Allows allocating positions to the employees at department level (Optional)

      Notification Managers Tab

      Allows allocating Notification Managers to employees at department level (Optional)

      Absence Manager Tab

      Allows allocating Absence Managers to employees at department level (Optional)

      Block Absence Request Tab

      Allows blocking absence request from employees within department when the limit has reached for the set period

      Expense Manager Tab

      Allows allocating Expense Approval and Payment Managers to employees at department level (Optional)

      Fire Marshal Tab

      Allows allocating Fire Marshals to employees at department level (Optional)

Edit Department

 

Click on icon against the department to amend existing information

 

Delete Department

Click on icon against the department to delete.

System will not delete department if it is a Parent of another department or it has employees (active, leaver or inactive) assigned.

 

l

• Related Articles

• Reprocess Data

  By default, system automatically processes the calculation and data as the transactions arrives from the terminals. However for any reasons, if changes were carried out in the work rules and it needs reapplying to historical data, manual reprocess ...

• IR (Hand Punch) Setup in Synergy Workforce

  Go to Menu - System Setup - Devices Click on the icon to add device and fill in the respective parameters as required.       General Tab Type = General Utilization = Select either Time and Attendance or Access Control or both Time and Attendance + ...

• Version 5.5.0

  What's new Expanding Document Module - Share documents with departments and locations. Bulk Document Upload. Expanding HR Module- Employee Salary and Bank Details New Tab. Absence Request - An option to attach a document. ANPR - Optimising the plate ...

• Personnel Overview

  Personnel screen allows an organisation to address the whole number of individuals working for them. Screen can be structured and organized with different sites, divisions and departments/sub department. 1. Search Employee (s) by clicking on Filter ...

• Version 5.6.0

  What's new Automating reprocessing amended clocking records. Visitor Manager - An option to opt out from the visitor manager host. Document Module - Manage onboarding documents in a separate category. Integration - Employee POST method added to ...